Get on Board!
There are many different ways to help make good things happen at Interlake. We've also made it possible for you to be involved at whatever level fits the amount of time you can spare. The more help we receive, the less time it all takes! Even if you don’t want to chair a committee, many of them need additional volunteers.
What is the PTSA Board of Directors?
The Interlake PTSA Board of Directors consists of an Executive Committee plus Standing Committee positions appointed according to the Standing Rules. The Board is the main decision-making body of PTSA and should ensure its continuity by planning for its future; establishing and reviewing policies and programs that support PTSA goals and objectives, and by making sure it remains fiscally and legally sound.
What does it do?
Everything described here supports students, staff, and families. It takes a team effort to do this.
How can I help?
Whether you are creative with a computer, savvy with sales, or just like meeting new people, we have many opportunities that suit your talents. Take a look . . .
Executive committee
The Executive Committee consists of elected officers who evaluate options and make recommendations to the PTSA's Board for approval, and approves appointments made by the Co-Presidents.
President(s):
The President(s) is dedicated to building a strong PTSA team that will remain effective after tenure ends. Experience with PTA goals, organization and procedure an advantage. An active, supportive leader who presides at all Executive Committee and membership meetings, keep the membership well-informed and focused on the PTSA mission, participate in and encourage others to, attend the state PTSA's leadership training programs.
The President(s) is responsible for appointing an audit committee to audit the Treasurer's books and records before July 31st each year, to ensure maintenance of complete and accurate records of all receipts and disbursements. The committee is composed of at least three persons who do not have signature authorizations.
Vice Presidents:
Each maintains a core area of responsibility, and in addition informs, delegates, obtains feedback & results from Board Committees and representatives.
VP Communication - Responsible for connecting all communication related committees.
VP Fundraising - Point person for all fundraising related committees.
VP Programs - Coordinates all school programming committees.
Secretary:
Attends and keeps minutes at all meetings. May be asked to assist with composing/typing outgoing mail. Files and keeps copies of all minutes, correspondence, committee reports, newsletters, meeting notices, etc. Maintains and updates e-mail data base. Sends out all-member messages to keep the membership informed about upcoming meetings, events and legislative activity.
Treasurer:
Keeps accurate financial records of all funds received and disbursed. Creates a written monthly budget report each month and submits it at each PTSA meeting. Deposits funds received promptly into the PTSA bank account. Pays by check only, all financial obligations of PTSA, as authorized by the Board. Mails to Belleuve PTSA Council the national, state and local portions of the PTSA membership fees. Preserves all vouchers, receipts, bank statements, canceled checks, etc. to be submitted to the end of year audit committee, or to the Board or general membership, upon request.
Standing committees
Committee members and Reps. work from notebooks containing job descriptions that are updated each year. The work is mainly done by phone and email and meetings are kept to a minimum.
Funding: The following committees report back to the VP:
Class of 2012 Rep: Facilitates class fundraising toward the Class of 2011 senior party.
Class of 2013 Rep: Facilitates class fundraising toward the Class of 2012 senior party.
Class of 2014 Rep: Facilitates class fundraising
toward the Class of 2013 senior party.
Class of 2015 Rep: Facilitates class fundraising toward the Class of 2014 senior party.
Fundraising event: Committee active only if an additional fundraiser has been deemed necessary.
Membership: This committee solicits membership to our PTSA to keep this volunteer organization growing. Enters new Interlake members onto the state PTSA and Interlake databases.
Teacher Grants: Plans, promotes and executes PTSA's fundraiser typically held at the Academic Open House in the fall. All of the funds collected go into funding teacher grants for materials and curriculum supplies that are not funded by the District. Provides grant applications to Interlake staff PTSA members for consideration. Coordinates the selection of grants with a committee for approval by the Executive Committee.
Auction Liaison: Attend planning meetings with Booster Club Auction Chairs, work with VP-Funding and Class chairs on procurement, help organize auction volunteers. Report PTSA progress and needs to help make auction successful.
Communication: The following committees report back to the VP:
Database Manager: Collects, inputs and updates the database maintained by the PTSA to use for Saints News distribution and specific class contact.
Legislative: Encourages involvement in legislative issues that affect the health, education and well being of our children. Spends a weekend in October at the WSPTSA Legislative Session in Ellensburg. Collaborates with WSPTSA Legislative Leadership and other school representatives via a very active centralized statewide email system. Reporting of key issues and events to Interlake PTSA Officers and at general meetings throughout the year.
Paw Prints Newsletter Distribution: Organizes the preparation of the PTSA newsletter, the Paw Prints for mailing. The PTSA newsletter is mailed four times per year to the whole school. Coordinates labeling with the IHS registrar and the Center Program students. Distributes newsletters to Interlake staff, and to those on the PTSA circulation list. Bulk mailing to families is done at the post office.
Paw Prints Newsletter Editor: Computer/word-processing/e-mail and some writing skills necessary. The PTSA newsletter, the Paw Prints, is produced four times per year. Creates a schedule of deadlines aligned with those of the school/distributes to the PTSA Board at the beginning of the year. Job training and help available through PTSA.
PTSA Website: Maintain website using MS Office Live. Updates site once a month or more to keep information current. Material to be supplied by PTSA.
Student Directory: A desktop publishing home project, the Interlake student phone directory is assembled and printed late August/September with the goal of distributing it to families at Curriculum Night in October. Solicits advertising from local businesses and the parent community for paid ads in the student directory. This position is active in June, July and August.
Saints News Editor: Computer/word-processing/e-mail and some writing skills necessary. Builds and edits submitted content for the Saints News which is distributed weekly on Friday’s during the school year and periodically during the summer. Job training and help available through PTSA.
Saints News Distribution: Computer/word-processing/e-mail skills necessary. The Saints News is distributed weekly on Friday’s during the school year and periodically during the summer. Works with Database Manager. Job training and help available through PTSA.
Saints News Database Manager: Collects, inputs and updates the database maintained by the PTSA to use for Saints News distribution and specific class contact.
Community Outreach & Liaisons: the following positions report back to the VP:
Community Service: Sets a consistent day and time to come to the school to collect and record student volunteer hours. Can come to the school anywhere from once a week to once a month. Lots of student interaction. Coordinates year end recognition of community service participants.
Cultural Connections: Coordinates various cultural groups and committees with PTSA.
Volunteer Coordinator: Coordinates parent and community volunteers to assist in the school as needed.
Liaison, Boosters: Connects Athletic Boosters, Music Parents Association and PTSA.
Liaison, Feeder Schools: Connects Highland Middle School, Odle Middle School, feeder elementary schools and PTSA. Receives those school's newsletters, helps coordinate calendar conflicts and provides updates on their activities at PTSA's monthly meetings.
Liaison, Program Delivery Council (PDC): PDC is Interlake’s site council program. A PDC parent provides updates on PDC projects to the PTSA monthly meeting.
Programs: The following committees report back to the VP:
Link Crew Support: To support the Link Crew program, students welcoming and providing support to incoming freshman, as needed. Works closely with the IHS Link crew advisor. Link Crew activities begin in mid August. Support may include updating school bulletin boards, providing student snacks for link crew events, etc.
SAT Prep Class: To coordinate SAT Class workshops at IHS at a discounted rate for Interlake High School students. Meets with the teacher conducting the class in the spring to plan the upcoming year's program. Works closely with the Interlake High School counselors to send registration information, set dates, etc.
Reflections: National PTA's annual arts in education program. Active September thru January, this committee chair facilitates the competition at Interlake. Informs staff/encourages student participation/organizes volunteer help. Collects entries/finds volunteer judges/organizes a school exhibit of winning entries/forwards these to the District & State levels. Can enjoy plenty of interaction with students and teachers.
Scholarship and Awards: Promotes and solicits candidates for the Bellevue Council Scholarship and the Alice Hurd Scholarship. Serves on a school district committee to select applicants from each Bellevue high school. Also awards the Golden Acorn and the Outstanding Educator Award to selected nominees. Coordinates the application process for the Interlake PTSA Scholarship and serves on the committee to select a recipient.
Senior Send Off: Facilitates Interlake's Annual Senior Reception in June. This should be a senior parent.
Staff Appreciation: Plans/facilitates monthly tokens of appreciation - food, lunches, etc. There are are typically one or two volunteer parents from each class who organize the lunches. Senior class staff appreciation volunteers are the lead organizers of these events.