Interlake High School PTSA 2.3.150
Standing Rules for 2010 - 2011 (Revised 9/27/11)
1. The name of this unit shall be Interlake High School PTSA. As part of the Bellevue PTSA Council our unit # is: 2.3.150.
2. This unit is a non-profit corporation, recognized by the State of Washington on February 4, 1981.
3. This unit’s Tax Identification number available on request.
4. The Internal Revenue Service recognizes this unit as a non-profit, tax exempt, organization under Section 501c3.
5. This unit shall keep at least two (2) copies of each of its legal documents in two (2) separate locations; one (1) set to be kept in the President’s or Co-President’s file, and another with the Treasurer.
6. The membership service fees of this unit shall be $20.00 per person, $35.00 per family, $10.00 for staff and $100.00 per corporate membership.
7. The nominating committee shall be elected according to the Uniform Bylaws, Article VI.
8. The elected officers of this unit shall be President or Co-Presidents, VP Fundraising, VP Communications, VP Programs, VP Community Outreach, Secretary, and Treasurer. They shall be elected at the Annual Meeting in spring for a term of one (1) year. They will assume office on July 1.
9. The Executive Committee shall meet at a time designated by the President or Co-Presidents.
10. The Board of Directors shall consist of the elected officers. Board of Director’s meetings will conduct business with a quorum present, a quorum being a majority of the Board. (Uniform Bylaws, Article XI, Section 2.a, b)
11. The General Membership Meetings of this unit shall be held on the third (3rd) Thursday of the month at 7:00PM, unless otherwise posted. There shall be a minimum of three General Membership Meetings during the year, one of which will be the Annual Meeting to elect the officers. Business conducted at the first General Membership Meeting shall be to approve the Standing Rules and adopt the budget and conduct other business, which may include electing a nominating committee and delegates. A quorum of at least ten members must be present to conduct business. (Uniform Bylaws, Article XII, Section 1)
12. An Officer/Chair shall be declared vacant if that person misses three (3) consecutive meetings, unless excused by the President or Co-Presidents. (Uniform Bylaws, Article VIII, Section 1.d)
13. The order of business for meetings will be at the Board’s discretion, but will include approval of the minutes of the previous meeting, financial report, chair reports, old business, new business, announcements, and adjournment.
14. There are three standing committees; Communications Committee, Funding Committee, and Programs Committee. Each committee is divided into sub committees. All sub-committee chairpersons shall be current Interlake PTSA members; the committee chair may include the following, plus others designated by the executive committee:
Communications Committee:
Saints eNews
Editor
Database Management
E-Distributions
Pawprints Newsletter
Editor
Distribution
Legislative
Membership
Student Directory
Website
Funding Committee: Fundraising Event chair (as needed)
Senior Class Rep
Junior Class Rep
Sophomore Class Rep
Freshman Class Rep
Auction Liaison
Teacher Grants
Community Outreach & Liaisons:
Community Service
Cultural Connections
Volunteer Coordinator
Liaisons
Athletic Boosters
Music Parents Assoc.
Feeder Schools
Program Delivery Council (PDC)
Programs Committee:
Scholarship & Awards
Link Crew Support
Staff Appreciation
Senior Class
Junior Class
Sophomore Class
Freshman Class
Reflections
Senior Send-Off
SAT Prep Class
15. All committee chairpersons with budget capacity need to submit documentation of all financial transactions within 14 days of the activity. This documentation could include receipts and other money matters.
16. All PTSA monies raised must be counted by a minimum of two committee members within 24 hours and promptly deposited no later than 72 hours from the day of the event.
17. All monies raised by PTSA sponsored functions may have an amount assessed not to exceed 10% of the net proceeds put directly into the PTSA general fund. Scholarship donations shall be excluded.
18. The International Baccalaureate donated funds are restricted funds. In any one year the maximum amount of funding the PTSA distributes will be $560.00 to be allocated as follows: $60.00 for 6 PTSA teacher memberships, $500.00 for an annual aggregate awarded for teacher grant(s).
19. All fundraising must have prior approval of the Executive committee.
20. Golden Acorn award(s) and Outstanding Educator award(s) may be given.
21. A budget shall be prepared by a committee appointed by the President or Co-Presidents and shall be submitted to the membership for approval at the first general meeting of the school year.
22. All checks of this unit shall be signed by at least two (2) officers. The President or Co-Presidents and the Treasurer are the preferred signers.
23. The Board of Directors must approve any expenditure in excess of $50.00 over the budgeted amount.
24. The elected Treasurer of this organization shall administer funds for all Interlake PTSA projects and activities as described under the Uniform Bylaws, Article VIII, Section 6.a, and b.
25. The approved budget of this unit shall include at least $1000 held in the savings account as a beginning balance for the following year. All monies raised for each Senior Party grade level remains in their PTSA savings account until used for their Senior Party. These are Restricted Funds.
26. Any excess funds resulting from the Senior Party shall be distributed equally among the remaining grade level budgets.
27. The financial records of this unit shall be audited in accordance with the Uniform Bylaws, Article VIII, Section 6.b.
28. All contracts must be in writing and signed by two (2) of the elected officers, one of which is the President or Co-President. (Uniform Bylaws, Article VIII, Section 1.b)
29. Voting delegates to the Bellevue PTSA Council shall be the President or Co-Presidents and, one (1) authorized delegate and two (2) alternates. (Uniform Bylaws, Article V, Section 6)
30. Voting delegate(s) to the annual State PTA Convention shall be elected. (Uniform Bylaws, Article XIII, Section 2.b)
31. Voting delegates(s) to the Legislative Assembly shall be the Legislative Chairman, unless otherwise designated by the Board of Directors.
32. The Standing Rules may be amended at any regular General Membership Meeting by a two-thirds (2/3) vote, or if previous notice is given, by majority vote.
33. Parliamentary Authority shall be Robert’s Rules of Order Newly Revised.